Patent Administrator

Help shape the future of intellectual property. Marks & Clerk LLP is the leading and largest firm of Patent
and Trade Mark attorneys in the UK with over 60 partners and 350 employees. Our attorneys are highly skilled
in all technical fields. We have 8 offices in the UK: London, Oxford, Cambridge, Birmingham, Manchester,
Edinburgh, Glasgow and Aberdeen.

The Patent Administrator is responsible for providing general secretarial and administrative assistance in order
to support the fee earners in providing a timely and efficient service. This will include assistance with case
management and patent formalities, to ensure that patent applications and official actions are responded to
within the statutory timescales.

General responsibilities will include:
Producing correspondence, specifications, text and other written material from rough drafts, corrected
copies, voice recordings, dictation or previous versions, using appropriate Office tools
Carrying out general administrative duties including filing, copying, room booking, phone answering and
providing occasional reception cover
Setting up new client records on the Intellectual Property management system (Inprotech), diarising any
deadlines, and working proactively with fee earners to ensure work is completed on time
Requesting extensions as required by the fee earner and updating changes to deadlines on Inprotech
Creating, ensuring sign-off and sending standard letters/documents (including reminders) to clients
Assisting fee earners in managing the collation of documents on the file; collating and managing
evidence; dealing with the necessary photocopying; collating exhibits to comply with formal requirements
and preparing exhibit sheets as required
Ensuring all associated disbursements and service charges are properly recorded into the billing
management system

This role may also encompass various roles designed for our specific business workflows:
Filing – preparing and officially filing Intellectual Property Rights (IPR) applications, instructing foreign
attorneys and arranging for associated fees to be paid
Post Filing – obtaining and submitting all documentation required to progress a filed application
Information Disclosure Statement (IDS) – gathering and collating prior art documents and then forwarding
to patent office or foreign associates

The successful candidate will have:
Previous secretarial experience ideally within a professional services environment
IP experience (preferred but not essential)
Good typing skills including audio and copy typing
Good IT skills – including MS Office and Outlook
Experience of a document management system (preferred but not essential)
Billing experience (desirable)

In addition, the successful candidate will be able to demonstrate:
Strong written and verbal communication skills
A self-motivated and pro-active attitude
A methodical approach with excellent attention to detail
Good organisation and prioritisation skills
The ability to work under pressure and to tight deadlines
The ability to work independently and as part of a team

Remuneration and benefits:
Competitive salary dependent on qualification and experience
26 days’ annual holiday plus statutory holidays
Contributory pension scheme
Life assurance
Private medical insurance (after 12 months)
Permanent health insurance (after 12 months)
Reimbursement of membership fees to professional bodies required for the role