Events Organiser

We are seeking to recruit an Events Organiser to provide support for EMBL-EBI events, which include onsite and offsite courses and workshops, conference exhibitions and closed meetings. You will join a small peer group of events organisers which forms part of the Training Team at the European Bioinformatics Institute (EMBL-EBI) located at the Wellcome Trust Genome Campus near Cambridge in the UK.

Your role
Your primary goal will be to contribute to the smooth running and high standards of EMBL-EBI’s diverse and highly acclaimed programme of training and industry events. You will be responsible for the administration of events from initial concept to post-event wrap up, including:

  • budgeting
  • scheduling
  • booking accommodation and travel for speakers and trainers
  • helping event applicants with their enquiries
  • promotion (including keeping the web pages for your events up to date)
  • onsite support during the events themselves
  • budget reconciliation 
  • record-keeping

You have
You will have been responsible for organising events, ideally ranging from ten to more than 100 participants, from start to finish and will be familiar with the needs of professionals travelling to international events as speakers and delegates. You will be comfortable planning several events simultaneously and working seamlessly with colleagues to cover for planned and unplanned absences. You will be a self-motivated individual with excellent organisational, communication and interpersonal skills, able to work effectively as a part of a team and keep calm under pressure. 

A strong service ethic is a prerequisite and the ability to make delegates feel well looked after is crucial. You will have experience of database entry and management and a good knowledge of MS Office applications (especially Excel and Word), email and internet applications. You will have excellent written and spoken English language skills and an ambition to work in an international environment.

You might also have
There are no formal qualifications required for this role although a diploma or degree in an events or business administration related subject would be an asset.

Why join us
At EMBL-EBI, we help scientists realise the potential of ‘big data’ in biology by enabling them to exploit complex information to make discoveries that benefit mankind. Working for EMBL-EBI gives you an opportunity to apply your skills and energy for the greater good. As part of the European Molecular Biology Laboratory (EMBL), we are a non-profit, intergovernmental organisation funded by 22 member states and two associate member states. We are located on the Wellcome Genome Campus near Cambridge in the UK, and our 600 staff are engineers, technicians, scientists and other professionals from all over the world.

EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation. The remuneration package comprises a competitive salary, a comprehensive pension scheme and health insurance, educational and other family related benefits where applicable, as well as financial support for relocation and installation. For more information about pay and benefits click here

We have an informal culture, international working environment and excellent professional development opportunities but one of the really amazing things about us is the concentration of technical and scientific expertise – something you probably won’t find anywhere else.

If you’ve ever visited the campus you’ll have experienced first-hand our friendly, collegial and supportive atmosphere, set in the beautiful Cambridgeshire countryside. Our staff also enjoy excellent sports facilities including a gym, a free shuttle bus, an on-site nursery, cafés and restaurant and a library.

What else do I need to know
The role is likely to involve some out-of-hours work, including occasional work at weekends. International travel may also be required from time to time. To view a copy of the full job description please click here To apply please submit a covering letter and CV through our online system. 
Applications are welcome from all nationalities and this will continue after Brexit. For more information please see our website. Visa information will be discussed in more depth with applicants selected for interview. 

EMBL-EBI is committed to achieving gender balance and strongly encourages applications from women, who are currently under-represented at all levels. Appointment will be based on merit alone.

Applications will close at 23:00 BST on the date listed above.

Application Closing Date: 
26 December