Location: Office-based – Edwinstowe, Notts
Contract: 30 hours
Salary: £23,000 – £25,750 pro rata – negotiable depending on experience

We are CLOK, a digital marketing services agency, est. 2002. Find us nestled between Center Parcs and Sherwood Pines. We’re a fast-moving, creative agency working with clients predominantly within the Life Science sector including health-tech, med-tech manufacturing and construction. Our team blends strategy, storytelling, and design to bring clarity and impact to every brief. Now, we’re looking for someone who can keep our digital wheels turning smoothly from our new offices and meeting facility in Edwinstowe.

The Role

As our Digital Admin Assistant, you’ll play a vital support role in keeping our agency organised, efficient, and client-focused. You’ll work closely with our team across operations, projects, and client comms — taking care of the small but essential tasks that make the big stuff possible

• Key Responsibilities
• Maintain and update digital filing systems (e.g., Google Drive, Showpad, Dropbox)
• Assist with client onboarding – preparing welcome packs, contracts, forms
• Upload and schedule content (e.g., blogs, social media, email campaigns)
• Format and prepare documents, presentations, and reports
• Update project management tools (e.g. Monday.com)
• Coordinate meeting bookings and agendas across time zones
• Track deadlines and nudge team members on deliverables as directed by the Operations Manager
• Support light finance admin – e.g., invoice logging or chasing timesheets
• Keep CRM and contact lists accurate and up to date
   
• You’ll Thrive In This Role If You:
• Love organisation and get a buzz from ticking things off a list
• Are tech-savvy and confident using digital tools and platforms
• Communicate clearly and professionally (written and verbal)
• Stay cool under pressure and juggle multiple tasks with ease
• Have previous experience in an agency or creative team (a bonus, not a must)
• Are proactive, detail-obsessed, and happy to roll up your sleeves
   
• Tools We Use (Experience Helpful But Not Essential):
• Monday.com
• Adobe XD
• Hubspot / MailChimp
• Sage
• Teams / Zoom
• Sales enablement software packages such as Showpad
   
• What We Offer
• Flexible working hours around work requirements and deadlines
• A creative, supportive team where your input matters
• Opportunities to grow into operations, client services, or project management
• Training budget and 1:1s to support your development
• Exceptional offices, surrounded by greenspace and outdoor activities