The Role:
We are seeking a dedicated EHS & Lab Assistant, Shipping & Sample Administrator to join our team onsite in Cambridge, UK, five days a week. In this dynamic role, you will provide vital support across various functions, including Environmental Health and Safety (EHS), facilities, lab operations, shipping, stockroom, and site housekeeping. You will play a key role in supporting our scientists and facilities, ensuring safety protocols are upheld, shipments are managed efficiently, and the lab environment remains organized and well-stocked.
In the role you will:
EHS:
• Provide a New Hire Orientation tour of the facility.
• Support the new hire onboarding by providing the new employee to the Agenus e-learning database and assign appropriate and required training.
• Follow up and maintain accurate completions in the e-learning database.
• Participate in the Safety Committee meetings by taking meeting minutes.
• Updating EH&S emergency contact numbers/First Aid/Fire Marshal details.
• Monthly Spill Kit checks and replenishing if necessary.
• Monthly First Aid kit checks and replenishing if necessary.
• Monthly Fire Extinguisher checks.
• Create ID numbering and supply Hazardous Class 2 labels for waste bins for each lab.
• Lab Audits
• Fire Marshal
• CEMS chemical inventory management & eLearning
• Maintaining the SDS files physical/electronically/CEMS
Shipping and Sample Administrator:
• Maintain an effective shipping process for all samples leaving Cambridge.
• Obtain sample lists from Cambridge scientists, generate draft Customs Invoice / End User Letter and USDA Statement, determine shipping date and handle shipping pick up.
• Work with Lexington & Agenus West logistics teams to set up shipments and ensure all paperwork (e.g., Customs invoice, AWB, End User letter, USDA statement) is accurate and up to date.
• Maintains good record keeping and regular updates of Monday.com board for communication of shipping status with the wider team.
• Regular check-ins with scientists if any part of the shipment contents is unclear.
• Flexibility with late submissions.
Lab Operations:
• Supporting scientists with day-to-day lab support, (moving small lab equipment etc.)
• Making media, Antibiotics and Agar plates.
• Re-stocking consumables in lab
• Clinical & Hazardous waste removal from labs.
• PPE – Supply and laundry responsibility.
• Glass washing and autoclaving.
• Freezer cleaning, remove ice buildup and brush out
• Responding to KACE tickets/special orders of media and plates.
Receiving and Stockroom Support:
• To put away consumable deliveries into stores and maintain a high level of organisation and tidiness, also distribute non stores deliveries to labs & scientists
• Oracle receiving/filing all received packing slips.
• Replenish consumable stock in labs - maintain accurate inventory levels
• Observe safe chemical handling practices
Housekeeping:
• Manage the contract cleaning contract, ensuring site is kept to the required standard, accompanying contract manager on cleaning audits, raising any cleaning concerns Requesting ad-hoc cleaning/deep cleans.
• Booking window cleaning

Qualifications: About You
• Microsoft Office proficiency (Excel, Word, PowerPoint) required.
• Strong written and verbal communication skills.
• Able to lift/move up to 50 pounds.
• Able to perform work assignments which may include lifting, bending, stooping, sitting, leaning, etc.
• Strong organization and time management skills as well as the ability to multitask.
• Able to build relationships with scientific staff of all levels.
• Able to track and manage projects and deliverables through completion
• Able to work well under pressure and manage shifting priorities to deliver with a sense of urgency.
• Must be self‐motivated and able to pro‐actively identify opportunities to improve lab efficiency and safety.
• Pro‐actively address facility issues.
• Able to listen effectively and invite response and discussion while collaborating with individuals/groups across multiple departments and functions to promote efficiency and a culture of safety.