ELIXIR Administrative Assistant

ELIXIR is seeking an experienced Administrative Assistant to join the dynamic and international team at the ELIXIR Hub in Hinxton, UK.

The post holder will provide comprehensive administrative support to the ELIXIR Hub as part of the ELIXIR Director's Office.

ELIXIR is a distributed research infrastructure for managing the massive volumes of data produced by life science experiments. It is a diverse and growing community of research organisations from 22 European countries that help scientists to store, access, re-use and analyse biological data. Over 220 institutes and 700 scientists and developers are involved in implementing ELIXIR’s work.
Your role
The main duties and responsibilities are:

Arrange travel and process reimbursements for the ELIXIR Hub staff;
Processing bookings, reimbursement claims and provide other administrative support for events and external guests;
Reconciliation of the Director's Office credit card and associated bookings;
Process ordering of supplies for the Director's office and the ELIXIR Hub through the SAP system;
Cover and support to other members of the Director's Office team as required;
To undertake any other duties as agreed with the Director, consistent with the grading of this post.

You have
A record of administrative support preferably within an academic or research environment; A high level of attention to detail, excellent organisation, interpersonal and communication skills; The ability to demonstrate experience of working both independently as well as part of an administrative team;

A good working knowledge of Windows, MS office application, email and web applications.
You might also have
Experience of organising international travel.
Why join us
At EMBL-EBI, we help scientists realise the potential of ‘big data’ in biology by enabling them to exploit complex information to make discoveries that benefit mankind. Working for EMBL-EBI gives you an opportunity to apply your skills and energy for the greater good. As part of the European Molecular Biology Laboratory (EMBL), we are a non-profit, intergovernmental organisation funded by 22 member states and two associate member states. We are located on the Wellcome Genome Campus near Cambridge in the UK, and our 600 staff are engineers, technicians, scientists and other professionals from all over the world.

EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation. The remuneration package comprises a competitive salary, a comprehensive pension scheme and health insurance, educational and other family related benefits where applicable, as well as financial support for relocation and installation. For more information about pay and benefits click here

We have an informal culture, international working environment and excellent professional development opportunities but one of the really amazing things about us is the concentration of technical and scientific expertise – something you probably won’t find anywhere else.

If you’ve ever visited the campus you’ll have experienced first-hand our friendly, collegial and supportive atmosphere, set in the beautiful Cambridgeshire countryside. Our staff also enjoy excellent sports facilities including a gym, a free shuttle bus, an on-site nursery, cafés and restaurant and a library.

Application Instructions: 

What else do I need to know
To view a copy of the full job description please click here.

To apply please submit a covering letter and CV through our online system.

Applications are welcome from all nationalities and this will continue after Brexit. For more information please see our website. Visa information will be discussed in more depth with applicants selected for interview.

Applications will close at 23:00 GMT on the date listed above.

Application Closing Date: 
31 March