Office Administrator

We are looking for a part time (12-20hrs per week) office administrator to organize and coordinate administration duties and office procedures in a small and friendly consultancy company. Your role is to maintain a high levels of organizational effectiveness, communication, and multi-tasks to support a small team.
• Organize and maintain the office:
 Maintenance the daily office efficiently running, filling,
 Market support for the team
 Liaison with Accountant for the accounting issues, pay the Bills and issue the invoices
• Organize the office layout and order stationery and equipment
• Maintain the office and equipments good condition
• processing invoices and managing office budgets
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors or service providers
• Greeting and provide general support to all visitors
• Coordinate with internal and external third parties to organize the meetings or events
• Address employees’ queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Marketing support and plan in-house or off-site activities, such as events and conferences
Requirements and skills
• Proven experience as an office administrator, Office Manager
• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office (word, excel, PowerPoint, graph design etc)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills, preparing letters, presentations and reports
• Strong organizational and planning skills in a dynamic environment
• A hard working and creative mind with an ability to support sales team. Previous work experience in life science industry will be desirable
• manage membership or social media for your organisation.
• Degree level; Mandarin Chinese or European language skills will be desirable

Application Instructions: 

If you are interested in this position, please send your CV to

Application Closing Date: 
20 May 2024